In an increasingly digitalized working environment, document management is becoming a strategic issue for companies. MyWorkplaceCloud ‘s Electronic Document Management (EDM) offers a comprehensive, intuitive and collaborative response to the challenges of organizing, sharing and securing information.
Designed to adapt to business uses and internal processes, this solutionunifies documentation practices in a structured, accessible and secure environment.
🚀 Key benefits of MyWorkplaceCloud EDM
Structured, personalized document organization.
Fast, intelligent file searching.
Co-publishing and versioning for seamless collaboration.
Secure access and control rights by user profile.
Mobile access for totally mobile management.
📌 Real-life use cases
1. Organize and find documents easily
Context : In a multi-site company, HR teams need access to internal procedures, contract models and maintenance schedules.
Solution : Thanks to automatic indexing, filters and the advanced search bar, every file is accessible in seconds. No need to ask several colleagues to find “the right version”.
Result : time savings, reduced research-related stress, greater autonomy.
2. Ensure document uniqueness and avoid duplication
Context : A marketing department regularly shares visuals and sales documents with external agencies.
Solution : By centralizing content and activating versioning mechanisms, each employee has access to the most recent version of a document. Duplicates are avoided thanks to a single file management system.
Result : consistent deliverables, unified communication, time-saving coordination.
🗃️ 3. Hierarchical filing with an intelligent tree structure
Context : A finance department needs to structure its monthly files, balance sheets, forecasts and legal documents.
Solution : MyWorkplaceCloud lets you create a document tree specific to each entity, department or project, with automatic naming and filing rules.
Result : enhanced legibility, document compliance, logical data access.
🖥️ 4. Working from your collaborative space
Context : A project team wants to share documents, annotate them and track their progress without changing tools.
Solution : From the collaborative portal, each member can add, modify, organize or comment on files without leaving his or her workspace. Access rights are managed by role or by project.
Result : smoother teamwork, better tool adoption, increased responsiveness.
🛠️ Key features of MyWorkplaceCloud DMS
- Advanced content type settings : define document formats and types by activity or department.
- Intelligent action menu : easily create, deposit, share or delete documents.
- Custom pagination and display : adapt the view according to your preferences and file volume.
- Automatic versioning : track changes and access version history.
- Real-time co-editing : several people can edit the same document without losing data.
- Drag & Drop : reorganize your folders and files intuitively.
- Full indexing : high-performance search engine for titles, metadata and content.
- Integrated viewer : consult a document without downloading it.
- Multiple sorting and filters : classify your files according to your criteria (date, author, type, etc.).
- Mass actions : apply grouped modifications (rights, deletion, classification, etc.).
- Native mobile accessibility : access your documents securely from your smartphone or tablet.
🎯 A documentation approach aligned with your business challenges
MyWorkplaceCloud is part of a sustainable digital transformation approach, promoting :
- Automating document processes,
- Reducing information silos,
- Secure internal and external exchanges,
- Enhancing the company’s information capital.
Our EDM doesn’t just store information : it structures, facilitates, accelerates and secures access to it.
🤝 Customized support and deployment
We offer a complete range of services :
- Audit of your current document usage,
- Customize tree structure and metadata,
- Set access rights by job or profile,
- User training for optimal adoption.
📣 Switch to a high-performance, collaborative EDM
Modernize your company’s document management with MyWorkplaceCloud. Free your teams from repetitive tasks, secure sensitive documents and improve internal and external collaboration.
Contact us for a personalized demonstration and find out how our EDM can integrate with your existing tools and simplify your day-to-day work.
